E-Mail

Here you can find all information on e-mails at the department.

Important Note

Because of limited space for user names account names and the linked email addresses can be reissued 9 months after the deletion of the old account. They are therefore not a suitable means of identifying users after the account expires (e.g. for administrative systems) or for authentification (e.g. web applications, mailing lists). Before deleting their account users therefore should cancel all authentifications via this account or the linked email address.

E-Mail addresses

The centrally issued, fully qualified, departmental e-mail addresses have the following form: 

<accountname>@informatik.uni-kiel.de

They consist of the centrally issued username of your computer account and the e-mail domainname of the department. The centrally maintained computers also accept the partially qualified short form of the e-mail address, i.e. <accountname>.

E-Mail aliases for staff members 

Every staff member owning a central computer account and an e-mail address of the above format additionally receives an e-mail alias "first name.surname". Should the staff member have specified middle names and a surname consisting of several parts all parts of the name will be separated by dots. The easiest example of the new fully qualified e-mail alias is

<first name>.>surname>@informatik.uni-kiel.de

 All staff members owning a central computer account known to the Technical have received respective e-mail aliases (status as of August 2012). The Technical Services strives to set up e-mail aliases for new staff members independently. At the moment, the Technical Service is not automatically notified of new staff members. New staff members of the department should therefore contact the  postmaster by e-mail to ensure a timely opening of their e-mail alias. All staff members who did not receive their e-mail alias, because the TEchnical Service did not know of their status or because they had no central computer account should also contact the postmaster. 

E-Mail Server

The centrally maintained computer are all configured to send e-mails correctly. Other computers need to be set up to ensure correct e-mail distribution. In case of problems, please contact us. 

Use the following SMTP gateway: 

mailin.informatik.uni-kiel.de

The gateway can be used without authentification from all computers on the Computer Science network. 

If you want to use the gateway on a computer not on this network, a central computer account of the department is necesaary. The SMTP server then needs to be set to port 587 and TLS/STARTTLS. 

Thunderbird settings 


SMTP Server Einstellung Thunderbird

To also be able to read mails, enter 

imap.informatik.uni-kiel.de

because the services are running on two different computers. This SSL-connection is secured and runs via port 993, which always asks for authentification via username on one of the centrally administered computers of the Department of Computer Science. 

Virus Scanners

The central mail gateway of the Department of Computer Science is protected by the virus scanner Sophos. It checks all mails, that 

  • we receive from internet mail addresses
  • are sent to internet mail addresses 
  • are sent between mail servers of the workgroups.

 

It is impossible to scan all mails for viruses for technical reasons, like encrypted or encoded mails. Do therefore always install a second virus scanner on your workstation computer. 

The SPARC Suns, administered by the computer operations group, use the command line tool sweep. 

For other workstation computers we recommend to use the free campus licence of Sophos, which can be attained from the computer center. 

 

Countering Spam

Recognizing spam already can pose a problem for humans. If a computer needs to solve this task, a flexible ad well configured software is necessary. 

The Department of Computer Science uses the software Spamassassin for this task. Each mail is automatically checked for certain criteria. If more than 4 criteria are fulfilled, the mail is marked automaticallyy as spam by adding additionnal header lines.

These are:  

X-Spam-Flag
X-Spam-Report
X-Spam-Status
X-Spam-Level

 

Use the extra header lines to automatically sort all spam mail into a special folder. 

On our new IMAP server this is already being done automatically. Mail marked as spam by the spam recognition software is therefore always to be found in the span folder. 

Please take note, that individual sieve scripts only are executed after spam has been sorted into separate spam folders to ensure that no spam is forwarded. 

Forwarding E-Mails

Since reconfiguration of the central IMAP server, you can not forward your mails via a simple foward-file any longer but need to use a sieve script. This script needs to be activated on the IMAP server and is easiest accomplished via the webmailer 

https://imap.informatik.uni-kiel.de/

Under Settings -> Filter you can find an interface for sieve scripts, supplying the uaser with an examplatory script called forward. You only need to add the correct e-mail address to the script and activate it. 

If you need help or have problems installing the script, please contact the postmaster.

We will deactivate forward-entries, if they cause any problems. 

Webmailer

Access to your mail accout is possible, even if you can currently not access your personal computer. To make this possible, we installed a so-called webmailer under the address

https://imap.informatik.uni-kiel.de/ .

Login and password are similar to the ones of the central computer pool of Computer Science. 

We use the software Roundcube.

The webmailer simplifies installing sieve scripts. By using the script, mails can be sorted into folders directly on the server, can be forwarded to other addresses or notifications can be activated (e.g. in case of absence). 

To do so, select Settings, then the tab Filter to make all configurations via the menu.